Documents and signatures
Paperwork kept with the record it belongs to.
Forms, templates, stored documents and digital signatures, organized by animal and customer.
Documents: Maple4 files
PDFHandoff paperwork (template)Signed
PDFCare history summaryStored
IMGRegistration certificateStored
PDFOwner information sheetAwaiting signature
Signature
A. Sample
The problem
Signed paperwork filed in a drawer is hard to find when a customer calls months later.
Example with fictional data
Preparing handoff paperwork
- 1
Choose your template.
- 2
Fill details from the existing record.
- 3
Collect a digital signature where appropriate.
- 4
The signed copy is stored on the record.
What this covers
- Document Storage
- Digital Document Signing
- Customizable Forms and Templates
- Bulk Printing
Clear boundaries
Whether a digital signature meets a requirement for a specific document is for you and your advisors to decide.
Retention periods are not promised here.
Who uses this
Retail pet storesAnimal records, daily care, paperwork and the customer handoff, kept together for every shift and every store.
BreedersAncestry, registrations, care history and owner paperwork kept with each animal over time.
Shelters and rescuesCare records and daily tasks that stay understandable across shifts, staff and handoffs.
Veterinary teamsCare documentation and coordinated record access with the pet organizations you serve. Your clinical tools stay in place.
Related features
Questions
Can I use my existing paperwork?
Customizable forms and templates are designed for that. Bring examples to a demo.
Is digital signing legally valid for my documents?
We cannot give legal advice. Please confirm requirements for your documents with your own advisors.
Next step
See how UKM could fit your organization.
Tell us about your daily work. We will show the parts of UKM that match it and be clear about anything that does not.